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Executive Administrative Assistant

MI - Bloomfield Hills

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Opportunity Overview

Be the right-hand person to both the CFO and the HR Director as you go beyond routine administrative support to position yourself as a true business partner to the leadership team. Whether administration is your niche or you are looking for a career pathway within a growing company, this position will challenge all of your multi-tasking and project management abilities while helping you to expand your business experience and skills.

With an abundance of organization and razor-sharp attention to details, you'll not only handle the day-to-day administrative details (such as calendaring, travel arrangements etc.), but also provide support in coordinating financial reports and high-level presentations as well as perform a variety of ad-hoc duties. You will join two other Administrative Assistants and work as a team to also provide receptionist support for the company. Pivotal to your success is a proactive, service-oriented attitude as you juggle a lot of administrative balls and stay adaptive to our needs in an evolving environment. Communication, problem solving and reliability are at the heart of this role as you support diverse stakeholders with poise and professionalism and showcase sensitivity in handling confidential information.

TriMas Corporation is a diversified growth company of high-end, specialty niche businesses manufacturing a variety of highly engineered products for commercial, industrial and consumer markets worldwide. We stand at the cutting edge of innovation which, in turn, maintains our leadership position, maximizes our competitive strength across our diversified businesses and buoys our success.

What Else You'll Bring to the Table

High School Diploma; Bachelor's degree is preferred.
5+ years of administrative experience in a corporate environment supporting multiple senior-level executives.
Proven organizational skills including the ability to manage a dynamic work volume.
Exceptional communication skills, including good phone etiquette and the ability to handle a large volume of emails.
Solid computer skills, including intermediate proficiency in MS Word, Excel, PowerPoint and Outlook (you will be tested on these competencies by an independent testing agency).
A demonstrated ability to work effectively with high-level executives, customers and vendors.
Good judgment and a strong sense of confidentiality.

What's in It for You

Broad exposure -- you will interact with visitors, vendors, investors and TriMas personnel at all levels of the company. As such, you will gain unique insight into many areas of our business and learn the nuances of this industry inside out.
Career advancement -- we love to hire from within and take care of our own. It's not unusual for people to come on board and prove themselves in an administrative role, then transition into a different career path. At the same time, this could be an excellent position in which to find your career-long niche.
Autonomy & empowerment -- we'll entrust you with the freedom and flexibility to achieve your objectives independently with significant latitude for initiative and independent judgment.
Great work environment -- you will collaborate within a proud team rich in talents and skills and work with like-minded people who are passionate about success and dedicated to achieving measurable results.
Excellent benefits -- in addition to a competitive salary and bonus potential, we offer a comprehensive benefits package.

More About Your Role

If you're a good fit for this position, you already know most of what this job entails. However, to be sure we're providing a complete picture, here are some details.

As you come on board, your initial challenges revolve around learning our business and the personalities of the CFO and HR Director as you quickly step up to the plate and become their "go-to" person for all administrative needs. Your day-to-day activities will shift according to our priorities, but in general, your responsibilities include:

Providing routine administrative support to high level executives; managing calendars and appointments as requested, and screening and directing calls.
Handling travel preparations and accommodations; compiling itineraries for trips and meetings; collecting all pertinent data for expense reports and submitting to finance department in a timely manner.
Facilitating the preparation of monthly and quarterly financial books and reports.
Generating interoffice memos and other internal documents as needed.
Composing general correspondence in a proficient manner and sending to appropriate personnel.
Coordinating and completing all "offers of employment" letters for the corporate office..
Assisting with new-hire orientation by serving as key liaison for new employees upon initial hire date.
Handling routine correspondence and inquiry during management absences.
Ensuring outgoing mail and packages are sent to correct personnel.
Assisting with light kitchen clean-up, office, etc., as needed.
Drafting financial and statistical reports/statements as requested.
Ensuring all incoming documents by way of mail, fax, or electronically are filed properly.
Preparing and updating spreadsheets.
Performing additional duties as assigned.

Keys to Success

To excel in this role you will have the organizational smarts and "grace under pressure" mentality to handle a steady volume of work that is constantly changing; for example, one executive may be heading off on a business trip next week while the other is making last minute preparations for tomorrow's presentation. Prioritization will be pivotal; we expect that you'll grasp the priorities pretty quickly, but we'll also look to you to ask when you need guidance. In addition, in order to be an outstanding Executive Administrative Assistant, you will:

Leverage your creativity and initiative in figuring out how to get things done and assume ownership of your goals and activities with a minimum of supervision.
Manage the various "moving parts" involved with this function and deliver highly accurate work on a consistent basis.
Show off your forward-thinking savvy as you anticipate and head off problems before they occur.
Showcase flexibility as you handle multiple systems and processes while supporting diverse stakeholders with differing requirements.

If this sounds like the right mix of challenge and opportunity for you, and you meet the minimum qualifications, we want to hear from you!

Who We Are

Headquartered in Bloomfield Hills, Michigan, TriMas Corporation (NYSE: TRS) is a diversified growth company of high-end, specialty niche businesses manufacturing a variety of highly engineered products for commercial, industrial and consumer markets worldwide.

TriMas Corporation is organized into five strategic business groups: Packaging Systems, Energy Products, Industrial Specialties, RV & Trailer Products and Recreational Accessories. TriMas Corporation has over 4,000 employees at 70 different facilities around the world. For additional information, please visit www.trimascorp.com.